REGISTRY CLERK REF NO: 014

REGISTRY CLERK REF NO: 014

REGISTRY CLERK REF NO: 014 Office of the Minister: Mineral and Petroleum Resources
Re-advertisement for the Post No: 009 PSVC 35 of 2025
Applicants who applied previously need to re-apply.

SALARY: R216 417 per annum (Level 05)
CENTRE: Head Office

REQUIREMENTS:

• A Grade 12 certificate (NQF Level 4) with no experience required.
• Applicants must possess the following key competencies:
  • Knowledge of:
    • National Archives Act and Regulations.
    • Functioning of the Ministry.
    • Operation of office equipment such as fax machines and photocopiers.
  • Skills:
    • Effective communication.
    • Computer literacy.
    • Registry management.
    • Organizational abilities.
  • Thinking Demands:
    • Problem-solving.
    • Decision-making.
    • Planning and innovative thinking.

ALSO APPLY FOR SIMILAR OPPORTUNITIES: Supply Chain Management

DUTIES:

The successful candidate will be responsible for:

• Managing the registry, including:
  • Developing and maintaining an efficient filing system.
  • Proper disposal of documents.
  • Opening and closing of files.
  • Ensuring proper filing of documents.
• Developing and maintaining a comprehensive database of clients and service providers.
• Receiving, recording, and screening all incoming submissions before forwarding them to the Minister and distributing them accordingly.
• Handling correspondence, including:
  • Receiving and sorting incoming communication.
  • Acknowledging and distributing documents.
  • Conducting necessary follow-ups.
• Executing any other duties as instructed by management.

KEY RESPONSIBILITIES IN DETAIL:

The Registry Clerk plays a crucial role in ensuring that the administrative processes within the Ministry function smoothly. The candidate will be expected to uphold high levels of accuracy and efficiency while managing documentation and correspondence. Specific responsibilities include:

1. Registry Management:

The candidate will be responsible for setting up and maintaining an efficient registry system that aligns with governmental regulations. This involves ensuring all documents are properly stored and easily accessible when needed. This includes:

• Categorizing and indexing files to streamline retrieval processes.
• Implementing an effective records management system.
• Ensuring compliance with the National Archives Act and Regulations.
• Conducting regular reviews of the filing system and making necessary improvements.
• Managing the disposal of outdated documents as per regulations.

2. Correspondence Handling:

A significant part of the role involves handling official correspondence, which includes:

• Receiving, sorting, and distributing incoming and outgoing mail.
• Acknowledging receipt of important documents.
• Tracking and following up on critical correspondence to ensure timely action.
• Liaising with internal and external stakeholders regarding documentation processes.

3. Database Maintenance:

The candidate will develop and maintain a database of clients and service providers, ensuring that all relevant contacts are accurately recorded and updated. This will involve:

• Entering data into the system and ensuring its integrity.
• Updating contact details regularly.
• Maintaining confidentiality and data security as per government policies.

4. Administrative Support:

Beyond managing records and correspondence, the Registry Clerk will provide administrative support to the Ministry. Tasks will include:

• Assisting with the preparation of reports and official documents.
• Managing office supplies related to document management.
• Ensuring that office equipment, such as fax machines and photocopiers, are in good working condition.
• Supporting senior officials with administrative tasks when needed.

DESIRABLE ATTRIBUTES:

• Attention to detail to ensure accuracy in documentation and correspondence management.
• Strong organizational skills to handle multiple tasks efficiently.
• Ability to work independently and within a team.
• High level of integrity and professionalism when handling confidential information.
• Proactive approach in problem-solving and decision-making.

BENEFITS OF WORKING IN THIS ROLE:

• Opportunity to work in a dynamic and professional governmental environment.
• Exposure to various aspects of records management and administration.
• Career growth prospects within the Ministry of Mineral and Petroleum Resources.
• Competitive salary and benefits package.

ENQUIRIES:

For further information, please contact:
Ms. LM Maluleka
Tel No: (012) 406 7421

APPLICATIONS:

Email applications to: Recruitment03@dmre.gov.za

IMPORTANT NOTE:

• Candidates will be required to undergo a practical exercise and integrity assessment as part of the selection process.
• Only shortlisted candidates will be contacted.
• Ensure that all application documents are complete and submitted before the deadline.

This position offers an excellent opportunity for individuals looking to establish a career in administrative support and registry management within the government sector. Qualified and enthusiastic candidates are encouraged to apply. The Ministry of Mineral and Petroleum Resources is committed to employment equity and welcomes applications from candidates who meet the specified criteria.

CLICK HERE TO APPLY