Deputy Director – Corporate Secretariat
Deputy Director – Corporate Secretariat
Deputy Director – Corporate Secretariat Are you an experienced professional with a strong background in Public Administration, Business Administration, or Social Science? Do you have a keen understanding of governance, parliamentary processes, and corporate secretariat best practices? If so, an exciting opportunity awaits you!
The Department of Cooperative Governance (DCoG) is looking for a skilled and dedicated Deputy Director: Corporate Secretariat (Ref No: DD:CS/26) to join its dynamic team. This role, based in Pretoria, offers a highly competitive remuneration package of R849 702 per annum (Level 11) and presents an opportunity for professionals who are passionate about governance, public service, and strategic administration.
Why Consider This Role?
This position is ideal for individuals who have the expertise and experience to manage and coordinate high-level secretariat functions within the public sector. The role requires meticulous attention to detail, strategic thinking, and the ability to manage and coordinate parliamentary engagements effectively. If you are looking to make a tangible impact on governance and policy implementation, this is the perfect opportunity for you!
Key Requirements
To qualify for this position, applicants must meet the following requirements:
- Educational Qualifications: A three-year National Diploma or Bachelor’s Degree in Public Administration, Business Administration, Social Science, or an equivalent qualification (NQF Level 6/7 as recognized by SAQA).
- Experience: 3-5 years of relevant experience in a related field.
- Technical Proficiency: Competency in Microsoft Excel and Microsoft Word.
- Driver’s License: Possession of a valid driver’s license and willingness to travel.
Additional Preferred Skills and Attributes:
- Exceptional writing and editing skills.
- Proficiency in MS Project and MS PowerPoint.
- Willingness to work long hours, including weekends.
Key Competencies and Skills
Generic Competencies:
- Planning and Organizing: Ability to structure workflows and prioritize tasks effectively.
- Problem Solving and Decision Making: Aptitude for identifying challenges and implementing solutions.
- Coordination and Project Management: Capability to manage multiple responsibilities and meet deadlines.
- People Management and Empowerment: Leadership qualities that foster team collaboration and efficiency.
- Team Leadership: Ability to guide and mentor colleagues towards common goals.
- Client Orientation and Customer Focus: A strong commitment to service delivery and stakeholder engagement.
- Diversity Management: Ensuring inclusivity and respect for diverse perspectives in decision-making processes.
- Effective Communication: Strong verbal and written communication skills to interact effectively with stakeholders.
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Technical Competencies:
- Understanding of Public Service and Departmental Prescripts/Policies: In-depth knowledge of governance regulations and operational protocols.
- Knowledge of the Three Spheres of Government: Familiarity with national, provincial, and local government structures.
- Corporate Secretariat Best Practices and Government Procedures: Expertise in parliamentary functions and corporate governance.
- Advanced Minute-Taking Skills: Ability to capture accurate and detailed records of parliamentary proceedings.
- Analytical Skills: Capacity to interpret policy documents and legislative mandates effectively.
Key Responsibilities and Duties
The successful candidate will be responsible for the following:
1. Parliamentary Engagements Management
- Coordinating and managing all parliamentary engagements effectively.
- Ensuring seamless communication between the Department and Parliamentary Committees.
- Preparing and presenting reports on parliamentary discussions and resolutions.
2. Communication of Parliamentary Resolutions
- Capturing and relaying Parliamentary Portfolio and Select Committee resolutions to relevant stakeholders.
- Ensuring accurate documentation and timely dissemination of key resolutions.
- Monitoring the implementation of parliamentary directives and policies.
3. Coordination of Parliamentary Questions
- Managing and coordinating all incoming and outgoing parliamentary questions.
- Ensuring timely responses to parliamentary inquiries and maintaining records of correspondence.
- Working closely with relevant departments to compile accurate and detailed answers to parliamentary questions.
4. Correspondence Management in the Office of the Director-General
- Overseeing the efficient handling of incoming and outgoing correspondence.
- Ensuring all official communication aligns with departmental standards and policies.
- Establishing processes for systematic documentation and record-keeping of important correspondence.
5. Development and Maintenance of the DCoG Strategic Diary
- Managing the strategic diary of the Department of Cooperative Governance.
- Scheduling key meetings, engagements, and deadlines for the Director-General.
- Ensuring effective time management and prioritization of critical tasks.
Why Join the Department of Cooperative Governance? Deputy Director – Corporate Secretariat
This role is a great opportunity for professionals who wish to contribute meaningfully to the South African governance landscape. By joining the DCoG, you will:
- Work in a dynamic and fast-paced government environment.
- Engage directly with parliamentary committees and stakeholders.
- Enhance your expertise in corporate governance and secretariat functions.
- Contribute to effective policy implementation and decision-making.
Application Process
Interested applicants should submit their applications electronically via email to: Recruit3@phakipersonnel.co.za.
For Further Inquiries:
- Technical Inquiries: Mr. X Xundu – Tel No: (012) 334 0643
- Application-Related Inquiries: Mxolisi Makhasana – Tel No: (011) 941 1953
Final Thoughts
If you have the necessary skills, experience, and passion for public service, this role presents an exciting and rewarding career path. The Department of Cooperative Governance is seeking a professional who thrives in structured environments, understands governance intricacies, and possesses outstanding communication and organizational skills.
Don’t miss this opportunity to take your career to the next level! Submit your application today and be part of a team that plays a crucial role in shaping governance policies in South Africa.
Deadline for Applications: Ensure your application is submitted before the closing date to avoid missing out on this prestigious opportunity.
