PUBLIC ADMINISTRATION/ OFFICE OF THE PREMIER

Public administration POST 06/108 : CHIEF REGISTRY CLERK

REF NO: CRC/RM/02/2024

SALARY : R294 321 per annum (Level 07)

CENTRE : Kimberley

REQUIREMENTS :

Applicants must be in possession of a National Diploma (NQF Level 6) in Public
Management/

Public Administration or equivalent qualification coupled with 3-5 years’ experience in the records management field.

Competencies:
Job knowledge,
interpersonal relations,
flexibility,
teamwork,
computer,
planning and also organising,
language,
good verbal,
writing and also communication skills,

knowledge of registry duties,

practices as well as the ability to capture data and also operate a computer,

working knowledge and also understanding of the legislative framework governing the Public Services,

knowledge of storage and also retrieval procedures in terms of the working environment.

DUTIES :

Monitor and also provide registry services,

See to it the handling of incoming and also
outgoing correspondence,

supervise and also render an effective filling record management service,

Lead through example and also operate machines in relation to the registry function,

Forsee the processing and also process documents for archiving and also disposal,

Monitor human resources and also financial resources.

ENQUIRIES : Mr. S. Mojatau at 081 887 3088

POST 06/109 : ADMIN OFFICER:

PERFORMANCE MONITORING AND EVALUATION

REF NO: AO/PM&E/02/2024

SALARY : R294 321 per annum (Level 07)

CENTRE : Kimberley

REQUIREMENTS :

Applicants must be in possession of a National Diploma (NQF Level 6) in Public Management/

Public Administration or equivalent qualification coupled with 3-5 years’ experience in Office Management, Public Administration.

Competencies:

Extensive knowledge of the functioning of Provincial Government,

Data Management Systems,

Monitoring and Evaluation operations,

knowledge of the Financial Procurement systems and also the relevant policies and also Record keeping.

Theability to interpret and also apply policies.

The ability to compile reports and also statistics,

accurately record minutes and also decisions at meetings, problem solving skills.

Proven computer literacy skills with advanced proficiency in MS-EXCEL, MS-
WORD, MS-PowerPoint.

The post requires a person with proven organizing and also administration capabilities,

dealing with stakeholders,

ability to work under pressure with multiple deadlines and also maintaining confidentiality.

DUTIES :

The successful candidate will be responsible for the following:

To provide administrative support to the Directorate in relation to integrated Monitoring and also Evaluation.

Coordinate and also facilitate communication and also correspondence to departments.

Assist with the compilation of monitoring statistical data.

Consolidate analysis reports and also presentations required by the Directorate.

Assist departments with M & E system technical troubleshooting (PIMS and EQPRS).

with administrative support for capacity building and also monitoring engagements.

Assist with tracking progress on departmental quarterly reporting and also submission of service delivery improvement plans.

Provide administrative supports for all M & E Fora.

Assist with logistical planning and then procurement, handling subsistence and also
travel claims.

ENQUIRIES : Ms. S. Vallabh at 066 471645

POST 06/110 : PRINCIPAL PERSONNEL OFFICER

REF NO: PPO/HRA/02/2024

SALARY : R294 321 per annum (Level 07)

CENTRE : Kimberley

REQUIREMENTS :

Applicants must National Diploma in Human Resource Management/Public Management/

Public Administration (NQF Level 6) coupled with 3-5 years’ experience in Human Resources Administration.

Knowledge of Public Service Act
and also Regulations,

Basic Condition of Employment Act and key legislative prescripts related to Human Resource Practices.

Proven extensive knowledge of the PERSAL System.

Competencies:

The following key competencies and skills are required for the position:

In depth knowledge of Human Resource Administration practices and also procedures;

Ability to analyse PERSAL reports; Good written and also verbal communication skills;

Analytical skills,

computer literacy,
(MS word, Excel and also PowerPoint);

Sound supervisory skills,
excellent interpersonal skills,

communication,

decision making and also problem solving skills;

Ability to develop written reports and also action plans;

Ensuring attention to detail in respect of tasks;

Ability to plan, prioritize and also execute tasks in order of importance.

Ability to maintain a high level of confidentiality;

Conflict resolution skills; Facilitation and also presentation skills.

Self-motivated, highly organised and also the ability to work under pressure and
to also display initiative;

and the ability to interpret and also implement directives.

DUTIES :

The successful candidate will be responsible for the following duties:

Manage day to day functioning of HR practices and also ensure high quality of service.

Supervise, plan and co-ordinate the work activities of Personnel Officers.

Supervise staff by allocating and also ensuring quality of work,

personnel development; assessing staff
performance and also apply discipline.

Ensure that all records, post establishment and also HRA databases are maintained and also updated regularly.

Facilitate and also administer recruitment and also select processes which includes the coordination of advertisement of vacant and also funded positions,

drafting of adverts, receiving and screening of applications.

Ensure the facilitation of all logistical arrangements for shortlisting and also interview processes.

Provide a secretariat support service at
shortlisting and then interview sessions.

Prepare shortlisting and also appointment
submissions.

Facilitate Pre-Employment Suitability Checks (Reference Checks,

Verification of Qualifications & Vetting).

Facilitate post provisioning by ensuring the accurate capturing of transactions on

PERSAL (Appointments, Promotions, Grade Progression, Translation in Rank,

Transfers and MMS/SMS Packages).

Update and also maintain personal profiles on PERSAL.

Prepare submissions for Transfers/
Promotions/Relocations.

Approve transactions on PERSAL according to delegations.

Prepare reports on human resource administration issues and then statistics.

ENQUIRIES : Mr. E. Mokgosi at 076 833 2501

Apply here