Facilities Management Services
Facilities Management Services Overview
The Facilities Management Services position offers an exciting leadership role in Pretoria. It provides a competitive salary of R1,216,824 per annum. As part of the department’s team, the role involves overseeing facilities, buildings, and administrative services. The director will ensure the smooth operation of services and building functions. Successful candidates will lead strategic management and people management efforts effectively.
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Qualifications and Requirements
The role requires an undergraduate qualification in Management Sciences, Facilities Management, or related fields. The qualification must be recognized by the South African Qualifications Authority (SAQA). Candidates must have a minimum of five years of experience at a managerial level. Experience must be in facilities management or related fields, ensuring competence in strategic planning.
Senior Management Pre-entry Programme
Candidates must also have completed the Senior Management Pre-entry Programme. This program is endorsed by the National School of Government (NSG). It equips candidates with the skills needed for effective senior leadership. Completion of the program will be vital for assuming managerial duties in this position. Leadership and strategic planning skills are crucial to succeeding in the role.
Facilities and Building Management Experience
Extensive experience in facilities and building management is essential for the role. The director must manage service level agreements and related operations. Knowledge of preventive maintenance inspections is required for overseeing building functions. Experience in managing service contracts is necessary to ensure operational efficiency. The director will be responsible for maintaining and improving the infrastructure.
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Key Management Skills
The role demands strong strategic planning and leadership management abilities. People management skills are essential for leading teams and ensuring smooth operations. The director must handle change management processes effectively and drive continuous improvement. Policy development and implementation are crucial to ensuring that all activities align with departmental goals. Financial management skills will be needed for overseeing the department’s budgets.
Research and Analytical Skills
Research and analytical skills are essential for assessing operational needs and improving services. The director must be capable of organizing and planning projects efficiently. Presentation and communication skills will be necessary for coordinating with stakeholders and presenting reports. Strong interpersonal and coordination skills will help in building effective relationships. Stakeholder liaison will be a key part of the director’s responsibilities.
Working Under Pressure
The director must be able to work under extreme pressure effectively. Handling difficult situations and resolving conflicts will be a part of the role. Candidates must also be willing to work long hours voluntarily when required. The ability to work individually and within a team is critical. The director should be proactive in gathering and analyzing information for decision-making.
Facilities Management and Corporate Governance
Managing and overseeing the department’s facilities and buildings is a core responsibility. The director will ensure the effective operation of facilities, buildings, and administrative services. Proper corporate governance procedures and guidelines must be followed. This ensures that all activities align with the department’s strategic goals. The director will also oversee the implementation of internal policies and operational guidelines.
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Managing Building Functions and Projects
Managing building functions and projects will be a significant part of the role. The director must ensure that service contracts and service level agreements are followed. Overseeing building projects will require expertise in managing timelines and resources. The director will be responsible for ensuring that all functions are carried out efficiently. Coordination between teams will be necessary to achieve desired project outcomes.
Preventative Maintenance Inspections
The director will oversee preventative maintenance inspections across all buildings. Ensuring that inspections are conducted regularly will prevent unnecessary breakdowns. The role requires the director to develop systems that maintain operational efficiency. Preventive measures will help improve the longevity and functionality of the department’s facilities. This will also contribute to reducing repair costs in the long term.
Lease Management and Payments
Managing lease agreements and payments is a significant responsibility of the director. The role involves overseeing lease management activities, including negotiating contracts. The director will ensure that lease agreements comply with departmental policies. Managing PPP unitary payments and departmental utility accounts will also fall under this role. Financial management and budgeting will be essential for ensuring compliance with financial targets.
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Coordination of Logistics and Records Services
The director will coordinate and facilitate logistics and records management services. This includes organizing logistics and auxiliary services for the department. Records management services will ensure proper documentation and information management. The role also involves facilitating communication and coordination across various departments. The director must develop efficient systems to manage records and ensure easy retrieval.
Contracts Management in the Regions
The director will oversee contracts management in various regions. This includes ensuring that contracts are aligned with departmental objectives. The director will provide guidance on contract negotiation, renewal, and compliance. Effective contract management will contribute to the smooth operation of facilities. It will also ensure that all service providers meet their obligations.
Building Needs Assessments
Conducting needs assessments for the department’s buildings is part of the role. The director will evaluate the space requirements and recommend improvements as necessary. This may involve conducting surveys to understand the department’s current and future needs. The director will ensure that buildings and facilities meet the operational demands of the department. Recommendations will be made to enhance operational efficiency.
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Accommodation Support
Providing accommodation support to the department will be a key responsibility. The director will manage the allocation and utilization of departmental space. This includes coordinating office layouts and ensuring adequate accommodations for staff. The director will oversee space planning to optimize the use of available facilities. Recommendations will be made for improvements and adjustments as needed.
Space Planning and Floor Layouts
The preparation of proposed floor layouts will be part of the director’s duties. This involves ensuring that office spaces are effectively designed for optimal use. The director will work with architects or design experts to plan layouts. This will ensure that the department’s space is used efficiently. Proper space planning will also contribute to improving staff productivity and morale.
Signing Lease Contracts and Facility Upgrades
The director will sign lease contracts and oversee facility upgrades. This includes overseeing renovations, refurbishments, and other facility-related improvements. The director will ensure that all contracts align with the department’s budget and objectives. Upgraded facilities will support the department’s operational efficiency. The director will ensure that all work is completed within the designated time frame.
Cleaning and Food Aid Services
Managing cleaning and food aid services is another important responsibility. The director will ensure that these services are delivered according to established standards. This includes overseeing the cleanliness of departmental facilities and the provision of food aid. The director will manage service level agreements with external service providers. Coordination between internal and external teams will be required to maintain high standards.
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Required Skills and Competencies
The role demands strong leadership and managerial skills to ensure success. Candidates must have experience in facilities and property management. Financial management, policy development, and strategic planning are key components. Excellent communication and interpersonal skills are required to engage with stakeholders. Strong problem-solving abilities will help the director address challenges as they arise.
Ability to Work Independently and in Teams
The director must be able to work independently and as part of a team. Collaborative teamwork and independent decision-making will both be critical. The director must balance team dynamics while managing tasks and responsibilities. Flexibility in approach will ensure that goals are met in a timely manner. The ability to work with diverse teams will be key to achieving results.
Working Under Pressure and Managing Conflict
Working under pressure will be a key aspect of the role. The director must remain calm and focused while managing complex tasks. Managing conflict effectively will be important in maintaining team morale. The director will need to navigate difficult situations and resolve issues quickly. Remaining level-headed under pressure will ensure that operations run smoothly.
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Application Process and Deadline
Interested candidates should submit their applications to the provided email address. Ensure that all required documents are included and submitted on time. The application process is straightforward, and candidates should follow instructions carefully. Applications should be submitted before the specified deadline to be considered. Candidates should contact the designated office for any additional information.
Contact Information
For further inquiries about the position, contact Ms. N Matshika. The telephone number and email address are provided for any queries. The application process is clearly outlined, and Ms. Matshika will assist with questions. Applicants are encouraged to reach out for clarification on any details. This will ensure a smooth and efficient application process.
Conclusion
The Facilities Management Services position offers an exciting opportunity for leadership. The role involves overseeing critical building and facilities management responsibilities. Candidates with experience in facilities management and leadership will excel. The director will play a key role in improving departmental operations.
